While electronic mail, text messages, and even fax machines, accompanied by many other forms of digital communication, have fundamentally altered the way we send and receive information, businesses of every size and style still greatly rely on regular mail every single day. This includes bills, invoices, deliveries of new stock and supplies, and even spare parts for office machinery. You see, there are certain things that simply cannot be sent digitally. And, if you do not have an office to receive these important papers and items, or are unable to regularly receive your mail, one of the best things you can do is rent a mailbox. Now, let us see when should you consider this option, and what are its biggest advantages.
Why should you rent a mailbox?
Upon deciding to rent a mailbox, it is likely that you will be presented with two options:
- renting a PO box also known as a Postal Box, and
- renting a private mailbox
While the two share many characteristics, there are still some differences that are worth noting, and that we will address. And while we believe that the latter is a better option, it is important that you know both of these will be of great use to your business and your household.
Renting a mailbox will be of great use for both your business and personal life.
A mailbox comes with a proper mailing address
One of the key differences between private mailboxes and a PO box is that only the former can provide your business with a real, physical street address. The latter cannot be used as the official address. So, when, for example, you need to file some paperwork for your business, a mailbox will be the better option. In addition, it will put your business on the map, so to speak, making it a searchable location on Google. That is to say, a mailbox will give your business an actual street address. It can also be valuable in establishing a certain sense of integrity and credibility with prospective customers.
It is convenient when it comes to relocation
Having a business address separate from your home address provides continuity even if you decide to relocate. This can be especially convenient if you have a limited amount of time to plan your move. You won't have to spend energy and time on informing clients of a change in address. Instead, you will be able to keep collecting from the same mailbox without any lost deliveries or interruptions.
Rent a mailbox when you wish to receive items from multiple carriers
While mailboxes are able to receive shipments from a wide range of different carriers, Post office boxes are not so convenient. Typically, they allow you to receive mail only from traditional carriers, such as federal postal services. Mailboxes, on the other hand, provide you with greater versatility and reliability. So, if you are in need of such a service and feature, the time is right for you to rent a mailbox.
Many great features and options come with this sort of mailbox service.
A mailbox provides you with the option of mail forwarding
If you are running a small business, you are probably familiar with the fast-paced lifestyle it introduces. Chances are you are on the go all the time. Not to mention frequent work-related travel. And let us not forget about the situations where you want to get away, but still stay in touch with what's going on back at your business. If these few points describe your situation all too well, it would be best that you rent a mailbox. This option comes with a mail forwarding service, a rather convenient feature. It allows you to have important deliveries sent where you need them to be.
So, in case you are moving, you won't have to spend money sorting your mail delivery. And, speaking of hacks for an affordable relocation, we believe that this can certainly count as one.
Have many convenient notification options
When renting a PO box, checking your mail is not a one-step-task. You have to visit the outlet where your box is located, open it up, and see whether anything has arrived. On the other hand, when renting a private mailbox, the providers will often offer handy notification services that send you an email or a text message whenever something arrives. You can also phone certain providers, and find out whether there is any new mail delivered. We can all agree that this sort of commodity will save you a lot of time. You won't have to waste it making trips to an empty box, but rather find out the current situation right from the comfort of your chair.
Enjoy the round-the-clock access
If you are an owner of a small business, chances are you operating on schedules that follow 'normal' business hours. Whether it is because the sheer amount of work prevents you from fitting it all in a 9-to-5 frame, or have multiple businesses on the side that you are running separately from your full-time job, it does not matter. It is important to realize that you need to be able to pick up mail whenever you find it convenient, be it the middle of the day, or the middle of the night. For this reason, you want to have the option of 24-hour access to your deliveries. And this is what you will receive with renting a mailbox.
Rent a mailbox for all the conveniences it offers.
So, if you plan on running a small business, or are already in the middle of owning one, you want to be efficient, flexible, and well-informed. And, when you rent a mailbox, that is exactly what you will achieve.